FAQ

Notion is a single, flexible workspace that can hold almost everything a business runs on: notes, tasks, projects, client records, content plans, dashboards. Think of it less as an app and more as a set of digital building blocks: instead of one rigid tool that forces you to work its way, you build the rooms you actually need and connect them. That flexibility is exactly why it's powerful, and also why a blank Notion can feel paralysing. That's where I come in.

Because it replaces the scattered pile of tools most solopreneurs limp along with, like the notes app, the spreadsheet, the sticky notes and the inbox doubling as a to-do list, with one place where everything talks to each other. Your clients, your tasks, your content, and your numbers can finally live side by side instead of in five disconnected silos. It grows with you, it's affordable, and it bends to fit how your brain works rather than forcing you into someone else's template.

When I say "system", I don't mean an app or a tool. I mean a function: something your business has to be able to do so it keeps running without you holding every thread in your head. The tool is just where the system lives.

Every solopreneur runs on the same handful of systems, whether they've built them or not: how you capture ideas so they don't vanish before lunch, how you know what to actually work on today, how you track who owes you money, and how you take a new enquiry all the way through to a finished, handed-over project without reinventing the steps each time.

What I've built for clients:

• For a travel planner: a dashboard where her tasks are finally clear, and she can add new clients, new trips, and time tracking without the whole thing falling apart.
• For a restaurant owner: a custom HR setup with leave and overtime management, contract management, and a framework for evaluation chats.
• For the owner of a student dorm: a semi-automated flow for signing leases, keeping track of tenants and sending payment reminders.

What I've built for myself:

• A client hub that keeps all deliveries, details, and project communication in one place.
• A capture system so ideas land somewhere instead of relying on memory.
• A weekly planning flow that keeps me on track, with room for flexibility.
• A money-and-capacity system, so I can give a calm yes or no instead of over- or undercommitting.
• A content dashboard that works on the days I'm tired, not only when I'm full of motivation.

I work with coaches, consultants, and (online) service providers, people who are brilliant at their actual work but whose backend has hit breaking point. You run on clients, content, follow-up, and delivery, and right now it's all held together by memory and mild panic.

This probably isn't for you if you want someone to manage your inbox day-to-day, or if you'd need step-by-step help with the basics like installing a program or setting up an account. I build the systems, but you'll be the one working in them, so a baseline comfort with everyday tech is a requirement.

Depends what you mean. If you mean you don't know Notion, you're not sure how things connect, and the backend makes you go "ugh": yes, absolutely, that's the whole job. You don't need to understand the tools. That's mine to handle.

If you mean you'd need me to talk you through installing an app or finding your downloads folder, then I'm probably not your person, and I'd rather say so now than halfway through. But if you can manage your own email and muddle through a new app when you have to, you're exactly where you need to be.

Please don't. The mess is the information. The half-finished dashboard, the spreadsheet you stopped updating in March, the eleven browser tabs you're scared to close: that's me seeing exactly where the friction lives. I've yet to meet a backend that shocked me, and I'm not here to judge how you've survived this far.

It starts with a discovery call (free, 30 minutes) where you tell me where things get stuck, and I tell you what's possible. Then I take my time to think it over and send you a proposal with what's included, what isn't, and a fixed price. If you say yes, I dig into how you work so I'm not building blind, and I build the system end to end in Notion, connected to the other tools you already use. We walk through it together and you get a written guide. After that you use it in your real working week, and I make one round of adjustments for whatever doesn't fit yet.

That depends on what we build: from a few days for a focused piece to a few weeks for a full system. Always a defined job, never a project that drags on for months and quietly dies. The expected timeline is in your proposal, so you know what you're getting before you commit a cent.

Notion is usually the home base, but your tools are your tools. If you're attached to a booking tool, an email platform, or something that's required in your field, I build around it and connect the pieces so everything finally talks to each other. The goal is a backend that fits you, not a forced migration to my favourite app.

No. A template is someone else's brain, and you have to bend yours to fit it. (That's usually why the last three you bought are gathering dust.) I build around how you work – including the chaotic days, the low-capacity weeks, and the tasks you'll always want to skip. A system built for your brain accounts for all of that.

Because most systems only work on your best day, and your best day is not your average day. I build for the tired ones: simple enough to maintain when you're running on fumes, sturdy enough to lean on when you take a week off. After handover you use the system in your real working week, and I make one round of adjustments, so the bits that don't fit get fixed instead of quietly abandoned.

That's the thing I design against hardest. A system you don't use isn't a system, it's a pretty graveyard. I keep the day-to-day deliberately light, automate the bits that don't need your brain, and document the rest so on a foggy Monday you can still find the thread.

You'll have a system you understand, plus a guide you can actually follow. For a month you can come to me with questions about using it. After that you're equipped to run it yourself, but I don't disappear: if you want an extension or a tune-up as your business grows, I'll send you a new proposal. You won't be left holding a black box.

The price depends on how much we're fixing. I don't name a figure during the discovery call: afterwards I think it over in peace and send you a proposal with a fixed price. What I can tell you: the goal is that you get hours of your week back and stop losing clients and money to a messy backend. If money's the deciding factor, say so on the call and I'll be straight with you about whether it's worth it for where you're at.

Fully remote. I work in English and Dutch, so we'll do the whole thing in whichever feels more natural to you. I'm based in Leuven, Belgium, so I share roughly the same time zone as most of my European clients.

Less than you'd fear, more than zero. I need a couple of focused conversations to understand how you work, your input at a few decision points, and a bit of attention during the walkthrough so the system actually lands. I do the heavy building. You stay in your zone of genius.

Fair question, and one I take seriously. I only ever access what I need to do the build, I work within your own tools and accounts wherever possible, and I'm happy to sign whatever agreement makes you comfortable. Your business data stays yours.